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Job Purpose
This role provides administration support to the Ireland Business reporting to the Business Support Manager and is based in our Dublin Office. You will work closely with all departments and Ireland businesses to ensure all tasks are completed accurately and efficiently
Job Overview
This is a busy role working closely with various departments, providing administration support across our 2 sites in Ireland.
Day-to-Day Responsibilities
- Complete daily, weekly, and quarterly reports on a regular and ad-hoc basis
- To complete all HR Administration for internal hirers including drafting of contracts and issuing of all documentation.
- Reference checking new starters
- Using customer service skills to service inbound calls with a view to setting the right ‘next action’ be it a scheduled call back or a direct transfer.
- Completing right to work checks and ensuring that all relevant documentation is returned.
- Assisting in completing required travel bookings such as flights, hotel accommodation and rail for field, office staff and new starters.
- Cover Reception and Office Manager duties during periods of absence.
- Organising inductions for new starters and updating internal systems.
- Organise and schedule meetings and appointments for directors.
- Assist with collating reports for senior management
- Managing CRM systems, ensuring they are updated in timely and correct manner.
- Provide administrative support for different departments.
- Processing deals on salesforce system
- Arranging company conferences and sales trips
- Assisting the Management team and service teams with admin tasks/queries where required.
- Room allocation
- Arranging interviews
- Scanning and filing away of confidential documents.
- Processing leaver forms for staff.
- Managing the requisition system
- Movement reports
- To ensure that all office material is stocked as required and to order stationary in a timely manner.
What you Bring to the Team
- Very Strong IT skills, particularly in Word and Excel
- Strong attention to detail
- Ability to muti-tsk
- Excellent typing speed
- Highly professional, presentable, and personable as first point of contact with clients.
49877SK
INDIRE
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