The role of a HR Administrator / HR Assistant

What does an HR Administrator do?

An HR Administrator (or HR Assistant) is the most junior level of an HR career.  The role encompasses all HR administrative tasks that must be completed accurately and on time, in line with company policies and legal requirements. They manage employee records throughout the full lifecycle, provide support for payroll and benefits administration, and act as a reliable point of contact for employees. The role also requires staying up to date with HR best practices and working closely with the HR Coordinator, Manager, or wider team.

As with all HR roles, you must maintain strict confidentiality and processing employee information and requests sensitively and appropriately, serving as a reliable point of contact for employees.

What are the key responsibilities of an HR Administrator?

• Maintain & manage employee administration and records for the full employee lifecycle

• Track and monitor annual leave and absences (sickness, maternity leave), providing information to the payroll department
• Act as first point of contact for HR queries and requests, directing to relevant information or person for resolution
• Keep up to date with HR best practices and employment legislation, updating HR policies as directed

What qualifications should an HR Administrator have?

Higher education or degree in HR or related field plus CIPP Level 3 qualification or working towards is desirable.

What is the career progression for an HR Administrator?

Once you have completed around 2-years within an HR Administrator position, you could apply for HR Coordinator roles. This role becomes more focused on organising various aspects of the HR function. Find out more about an HR Coordinator.