Payroll Administrator, Glasgow | Portfolio Payroll

Hybrid (1 day per week on-site, max 2 days when fully integrated) | Free parking

The Payroll Administrator will provide vital business-as-usual (BAU) support to ensure the smooth operation of high-volume payrolls during a major system transition. The organization is currently preparing to migrate from iTrend to Oracle in April/May 2027. You will be responsible for processing multiple payroll runs and managing complex pension schemes.

Key Deliverables
* Act as a key payroll focal point to support the team through a critical system migration from iTrent to Oracle.
* Deliver consistent, high-volume BAU payroll processing for approximately 5,000 staff across 3 monthly payrolls.
* Administer and coordinate complex pension schemes, specifically managing Local Government Pension Scheme (LGPS) and Teachers’ Pensions.
* Resolve complex pay and pension queries in an efficient and timely manner to support employee wellbeing and engagement.
* Manage the payroll workflow end-to-end, including processing new starters, leavers, structural changes, and contract variations.
* Receive, verify, and input employee absence, sickness, and statutory payment records.
* Process holiday requests, overtime claims, and manual payroll adjustments for payment processing.
* Investigate and correct timesheet and payment errors, escalating system anomalies as required.
* Maintain accurate and detailed logs of all personnel queries and payroll adjustments to ensure robust audit trails during the transition period.

Key Requirements / Qualifications
* Education: Relevant payroll qualification (CIPP or equivalent) or demonstrated capability via extensive hands-on experience.
* IT Skills: Solid IT skills across the MS Office Suite, including strong Excel and data analysis capabilities.
* Experience: Previous experience managing high-volume payrolls within a complex, multi-payroll environment. Experience handling roughly 5,000 records across multiple monthly cycles is highly advantageous.
* System Knowledge: Prior experience utilizing iTrent or Oracle payroll software is highly desirable, though not strictly non-negotiable.
* Pension Knowledge: Demonstrable experience working with public sector pension schemes, specifically LGPS and Teachers’ Pensions, is highly preferred.
* Industry Knowledge: Previous experience working within a College, University, Local Council, or broader Public Sector environment is highly desirable.
* Communication: Clear and confident communicator at all levels, capable of explaining complex payroll and pension queries face-to-face, via email, and over the telephone.

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The Portfolio Group are acting on behalf of our client in recruiting for this position.