Payroll Officer

£29,000

6 month FTC

3 days on site 2 days wfh per week

Job Summary

The Payroll Officer will be responsible for the collation of time and attendance records and ensuring that employees’ timecards are complete. You will investigate any instances of non-attendance before submitting records to the partners for payment processing.

Key Deliverables

• Act as the primary on-site payroll focal point for all blue-collar personnel up to and including the Superintendent level.
• Utilise the iTrend payroll system.
• Coordinate payroll activity utilizing the Kronos Time and Attendance system in accordance with approved procedures.
• Resolve pay queries in an efficient and timely manner to support harmonious industrial relations, general employee wellbeing, and engagement.
• Maintain a detailed log of personnel related to query resolutions.
• Manage the Kronos system workflow, including adding new starters and removing leavers.
• Collate and record Lodge Forms to determine the taxable status of employees’ lodge payments.
• Receive and input absence (sickness) records provided by the supervisory team.
• Receive and input holiday requests for payment processing.
• Determine Fare and Lodge payments at employee commencement and input entitlements into Kronos.
• Process required monthly lodge payments via Kronos for periodic leave (e.g., long weekends).
• Apply monthly travel entitlements for periodic leave via Kronos.
• Investigate pay queries for timesheet errors using a structured priority order: Timesheet Hours (rightarrow ) Timesheet Non-Hours (rightarrow ) Payroll Flat File (rightarrow ) Escalation to parent payroll.
• Process payroll corrections directly via Kronos.
• Process manual timesheets for missed clocks, employees on training, employees working off-site, and unexpected overtime.
• Gather relevant time information from an employee’s supervisor and ensure hours are entered onto the relevant payroll system in scenarios involving matrix reporting relationships (e.g., an employee working under a partner supervisor).

Key Requirements / Qualifications

• Education: NVQ Level 3 or equivalent qualification, or demonstrated capability via a competency-based assessment/interview.
• IT Skills: Solid IT skills across the full MS Office Suite, including excellent Excel skills and strong data analysis ability.
• Experience: Previous experience working either in a payroll department managing multiple payrolls and pay types, within a recruitment agency environment processing timesheets, or managing high volumes of weekly timesheets.
• Industry Knowledge: Previous experience working in Engineering Construction or working with complex National Agreements (such as NAECI, JIB, etc.) is highly desirable.
• Communication: Clear and confident communicator at all levels, including via email, telephone, and face-to-face interactions.

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The Portfolio Group are acting on behalf of our client in recruiting for this position.