Payroll Administrator / Bookkeeper

Payroll Administrator / Bookkeeper

Position Summary

A well-established and award-winning public accounting firm near Kitchener, Ontario is seeking a Payroll Administrator / Bookkeeper to join its growing team.

Reporting within the Bookkeeping Services team, the successful candidate will be responsible for providing payroll and bookkeeping services to a diverse client portfolio. This position offers the opportunity to work closely with clients while managing payroll processing, remittances, government filings, and bookkeeping functions in a collaborative and supportive environment.

The organization has been recognized as a Southwestern Ontario Top Employer and offers a strong culture focused on professional development, work-life balance, and employee well-being.

Key Responsibilities

Payroll Administration

• Process payrolls for multiple client accounts, ensuring accuracy and legislative compliance.
• Prepare and submit payroll remittances.
• Process Records of Employment (ROEs).
• Prepare and assist with year-end payroll reporting, including T4 preparation.
• Maintain payroll records and employee information.
• Investigate and resolve payroll-related discrepancies.
• Ensure compliance with applicable payroll legislation and reporting requirements.

Client Accounting & Bookkeeping

• Provide full-cycle bookkeeping services for a portfolio of clients.
• Complete HST returns and related government filings.
• Maintain financial records and reconciliations.
• Assist clients with day-to-day bookkeeping inquiries.
• Prepare supporting documentation and reports as required.

Client Relations

• Communicate directly with clients regarding payroll and bookkeeping matters.
• Deliver exceptional client service while meeting established deadlines.
• Build strong working relationships with internal team members and clients.
• Support colleagues and contribute to overall team success.

Qualifications

• Minimum 1 year of payroll and/or bookkeeping experience.
• Experience processing Canadian payroll.
• Knowledge of payroll remittances, ROEs, T4s, and related payroll legislation.
• Experience with QuickBooks Online.
• Payroll Compliance Practitioner (PCP) designation considered an asset.
• Bookkeeping certification considered an asset.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple client deadlines simultaneously.
• Strong written and verbal communication skills.
• Self-motivated with a proactive approach to work.

What’s In It For You?

Competitive Compensation

• Salary: $52,355 – $60,225
• Annual bonus opportunity
• RRSP contribution program
• Extended health and benefits coverage
• Paid time off

Work-Life Balance

• Hybrid work arrangement available following probation
• Potential for fully remote flexibility for the right candidate
• Condensed work week opportunities from July through December
• Supportive and collaborative team environment

Professional Development

• Ongoing training and development opportunities
• Exposure to a diverse client base
• Opportunity to expand payroll and bookkeeping expertise
• Access to experienced accounting and business professionals

Culture

• Award-winning employer
• Friendly, collaborative team environment
• Regular company events and celebrations
• Strong commitment to employee engagement and well-being

Location

Kitchener, Ontario

Hybrid work arrangement available following successful completion of the probationary period.

Apply Now

If you are a detail-oriented payroll and bookkeeping professional looking to join a respected organization that values collaboration, development, and work-life balance, we would welcome the opportunity to speak with you.

Portfolio Payroll Canada is acting on behalf of our client in recruiting for this position. To the best of our knowledge, this vacancy is for a new or existing role within their organization.

INDCAP