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Job Title: Payroll Administrator
Location: Napanee, ON (On-site)
Department: Finance
Reports To: CFO
Job Type: Full-time
Position Summary
The Payroll Administrator will be responsible for the accurate and timely processing of payroll, benefits administration support, and maintaining employee payroll records. This role ensures compliance with applicable employment laws and contributes to the smooth functioning of the payroll and HR processes.
Key Responsibilities
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Process payroll for hourly and salaried employees on a bi-weekly or semi-monthly schedule.
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Maintain and update payroll records, including new hires, terminations, pay changes, and benefits deductions.
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Prepare and submit payroll remittances to the Canada Revenue Agency (CRA) and other relevant agencies.
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Generate Records of Employment (ROEs) and assist with year-end reporting, including T4s.
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Reconcile payroll reports and resolve discrepancies related to timesheets, benefits, and deductions.
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Respond to employee inquiries related to payroll, vacation, benefits, and tax information.
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Ensure compliance with all applicable federal and provincial employment legislation.
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Support HR and Finance teams with reporting, audits, and other administrative tasks.
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Stay updated on payroll regulations and best practices in Ontario.
Qualifications
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Diploma or certificate in Payroll, Accounting, or a related field.
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2+ years of experience in payroll administration, preferably in a small to mid-sized organization.
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Strong knowledge of Canadian payroll legislation and CRA requirements.
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Proficiency in payroll software such as ADP, Ceridian, or similar platforms.
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Competent in Microsoft Office, particularly Excel.
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Excellent organizational skills and attention to detail.
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Ability to handle confidential information with discretion.
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Strong communication and interpersonal skills.
Preferred Qualifications
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PCP (Payroll Compliance Practitioner) certification or working towards certification.
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Experience with multi-province payroll is considered an asset.
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Familiarity with HRIS systems or accounting software integrations.
What We Offer
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Competitive salary based on experience.
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Full benefits package including health, dental, and life insurance.
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RRSP contribution program.
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Work-life balance with regular hours and local employment.
INDCAP
FB4244
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