Payroll Coordinator

The Payroll Coordinator is responsible for ensuring the accurate and timely processing of payroll for both unionized and non‑unionized employees.

Key Duties & Responsibilities

Payroll Support

• Process payroll for union and non‑union employees according to established schedules.

• Review and interpret collective agreements to ensure accurate application of pay elements and schedules for unionized employees.

• Review internal policies and documentation to ensure accurate application of pay elements for non‑union employees.

• Accurately process all payroll components, including employee pay, deductions, and remittances.

• Perform payroll‑related calculations, including deductions and remittances.

• Conduct audits of payroll records to ensure accuracy, integrity, and compliance.

• Support the identification and implementation of payroll process or system improvements.

• Process timesheets and employee expense submissions.

• Coordinate with People & Culture/HR regarding payroll‑related changes (e.g., new hires, terminations, leaves).

• Update payroll data to reflect salary or wage adjustments.

• Process payments to third‑party vendors and update employee information with internal and external stakeholders.

• Prepare payroll reports for management as required.

• Respond to employee inquiries regarding pay, deductions, and related matters.

• Support annual year‑end activities such as T4 preparation and pay adjustments.

• Perform other related duties as assigned.

Knowledge & Skills

• Knowledge of Canadian payroll rules and regulations.

• Community college diploma or equivalent training (e.g., RPA, CET).

• 1-3 years of relevant payroll experience.

• Strong attention to detail and high degree of accuracy.

• Ability to follow established procedures and administer payroll processes effectively.

• Ability to identify, investigate, and resolve payroll, retirement, and benefits‑related issues.

• Strong mathematical skills (addition, subtraction, multiplication, division).

• Ability to manage high volumes of data with precision.

• Strong communication skills for data exchange, clarification, and issue resolution.

• Ability to maintain confidentiality and exercise discretion with sensitive information.

• Proficiency with payroll systems (experience with ORC/HCM considered an asset).

• Proficiency in MS Excel and Outlook, with the ability to learn new applications quickly.

Licenses & Professional Accreditation (Assets)

• Payroll Compliance Practitioner (PCP) certification or working toward certification.

• Canadian Employee Benefits Certification or equivalent.

INDCAP

RF 50928

Portfolio are acting on behalf of our client in recruiting for this position. To the best of our knowledge, this vacancy is for a new or existing role within their organization.